Identifying the Problem: Why We’re Bringing AI Into Our Workflow

We’ve always believed that innovation should make life easier for people, not replace them.

The real challenge isn’t doing more engineering; it’s removing the roadblocks that keep our engineers from doing what they do best.

Over the years, we’ve seen one stage of our workflow consistently slowing things down: project startup.

Each time a new part of a project started, our team had to re-enter the same information across multiple documents: quotes, RFIs, Producer Statements, and client forms. It is repetitive, time-consuming, and easy for small inconsistencies to show up.

When you’re managing several projects at once, that repetition adds up fast — hours of admin time that could otherwise be spent on actual engineering.

The impact reached beyond our team too.

• Architects and consultants often needed revisions or clarifications due to small document mismatches.

• Clients waited longer for quotes and paperwork.

• And internally, our engineers spent valuable time chasing down data that should have been entered once, not five times

We realised that this wasn’t a people problem — it was a process problem and the solution wasn’t to work harder, but to work smarter.

That’s why, with the expertise of Amir Mohammadi, we began developing a smarter system — one that could take care of the repetitive setup work, ensure consistency across every document, and give our engineers back time to focus on the actual engineering.

This became Phase One of our innovation rollout: the start of a journey to streamline the systems behind our projects and modernise how we work.

Next week, we’ll share how this new system has transformed our workflow, saving time, reducing errors, and setting a new standard for project delivery.